Job Description:
Front desk reception.
Interface with internal company and external client personnel via telephone, email, and in person.
Process daily incoming and outgoing mail and shipments.
Prepare routine correspondence, contracts, envelopes, labels, and memoranda as requested.
Organizes office operations to ensure policies and standard operating procedures are being followed.
Manage calendars and coordinate internal and external meetings, conference calls, video conferencing, etc.
Organize Lunch and Learns/CEUs and other educational seminars for staff.
General office management (supply ordering, printer maintenance, resolving IT issues etc.)
Light housekeeping duties, including but not limited to re-stocking coffee, disinfecting common areas, and cleaning up after meetings.
Assist marketing department with preparing, printing and binding of proposals, as needed.
Assist accounting department with data entry and billing processes as required.
Assist with other related duties as required.
Qualifications/Candidate Requirements:
Excellent writing, communication, and organization skills.
Experience working in the design or A/E/C field is preferred, but not required.
Experience with the following software: Outlook, Word, Excel, PowerPoint, and Adobe Acrobat or Bluebeam.
Experience with AIA contract document software is a plus.
1 year+ administrative experience is a plus.
AA or Bachelor’s Degree preferred.
Firm Size: Medium (15-50)
Salary Range: $18.00 - $25.00 per hour
How to Apply: For consideration, please submit your resume and portfolio to jvidela@tbparchitecture.com
Website: http://tbparchitecture.com
Key Contact & Title: Jose A. Videla, AIA, NCARB
Managing Principal
